Privacy Policy

Privacy Statement

Orienteering Sport Federation (India)
Effective Date: 28th of December 2025

1. Introduction

The Orienteering Sport Federation (India) (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal information.
This Privacy Statement explains how we collect, use, store, and protect your information when you visit our website, register for events, or engage with our federation in any capacity.

By using our website or providing your information, you consent to the practices described in this policy.

2. Information We Collect

We may collect the following categories of information:

A. Personal Data

Name, gender, date of birth, nationality.

Contact details such as email address, phone number, and postal address.

Club affiliation, membership number, and event participation details.

Emergency contact information (for event participation).

B. Technical Data

IP address, browser type, device type, operating system, and browsing activity.

Cookies and similar tracking technologies (see Section 7).

C. Sensitive Personal Data (if applicable)

Medical or fitness information, if voluntarily provided for participation safety.
Such data will only be collected with explicit consent and used strictly for the stated purpose.

3. Purpose and Legal Basis for Processing

Your personal data may be processed for the following purposes:

Event Management – registration, results, rankings, certificates, and communication.

Membership Administration – maintaining records of clubs, athletes, and officials.

Communication – sending updates, newsletters, and notifications.

Analytics and Improvement – understanding user behavior and improving services.

Legal and Safety Requirements – fulfilling legal obligations and ensuring participant safety.

Under GDPR, the legal bases for processing include:

Consent (Article 6(1)(a))

Contractual necessity (Article 6(1)(b))

Legal obligation (Article 6(1)(c))

Legitimate interest (Article 6(1)(f))

4. Data Sharing and International Transfer

Your data may be shared only when necessary:

With affiliated clubs, national and international sports bodies (such as the International Orienteering Federation) for official sporting purposes.

With service providers (such as event timing companies or website hosting services) operating under confidentiality agreements.

With legal authorities when required by law.

If your data is transferred outside India (e.g., to IOF in Europe), it will be protected through appropriate safeguards consistent with GDPR standards, such as contractual clauses ensuring adequate data protection.

5. Data Retention

We retain your personal information only as long as necessary for the purposes stated in this policy or as required by applicable law.
After the retention period, your data will be securely deleted or anonymized.

6. Data Security

We use appropriate administrative, technical, and physical safeguards to protect your information against unauthorized access, loss, misuse, alteration, or disclosure.
However, no electronic system is completely secure, and users share data at their own discretion.

7. Cookies and Tracking Technologies

Our website uses cookies and analytics tools (such as Google Analytics) to improve performance and user experience.
You can control cookie settings through your browser preferences. Disabling cookies may affect website functionality.

8. Your Rights

Depending on your jurisdiction, you may have the following rights:

Access – Request a copy of your data.

Correction – Request correction of inaccurate or incomplete data.

Erasure (“Right to be Forgotten”) – Request deletion of your personal data.

Restriction – Limit how we process your data.

Data Portability – Request your data in a structured, machine-readable format.

Withdrawal of Consent – Withdraw your consent at any time for specific uses.

To exercise these rights, contact us at [insert email address].
We will respond within 30 days as required by law.

9. Children’s Privacy

We take special care to protect the privacy of minors.
If you are under 18, please ensure your parent or guardian provides consent before sharing any personal information or participating in any event.

10. Links to External Websites

Our website may contain links to other sites. We are not responsible for their privacy practices or content.
Please review their privacy policies separately.

11. Updates to This Policy

We may update this Privacy Statement periodically to reflect changes in law or our practices.
The latest version will always be posted on this page with an updated effective date.

12. Contact Us

For any privacy-related questions or concerns, please contact:

Orienteering Sport Federation (India)
Email: info@orienteeringindia.in]